Registration of delegates and credentials
As indicated in the invitations sent on May 27, 2024, to all invited Members and Observers to the Diplomatic Conference, all delegates are requested to register online by September 13, 2024, including Riyadh-based delegates. Completing the online registration form is required.
The submission of credentials is a pre-requisite for the completion of the online registration form. The credential document should be a dated and signed/stamped note verbale, official letter or document, originating from a competent authority of a Member State or accredited Observer Organization, nominating the delegate to attend the Diplomatic Conference on behalf of said Member State or Observer Organization.
Once registered online, each delegate will receive by e-mail a registration number confirming their registration to the Diplomatic Conference. All registrations are subsequently verified by the Secretariat, which may individually contact a registered participant, if required (for instance, in case of questions regarding the credential document).
Organizations must enjoy observer status at WIPO before any individual(s) representing them can register for this meeting.
Getting to Riyadh
Delegates, representatives of observer organizations and other participants are responsible for arranging their own entry visas. Delegates, representatives of observer organizations and other participants are required to obtain their entry visas at the Embassies or Consulates of the Kingdom of Saudi Arabia in their respective countries of residence. A valid entry visa must be issued before the travel can be undertaken.
More information on the visa application process will be provided.
Special room rates have been negotiated for registered Diplomatic Conference participants.
- Detailed information on available rates and reservations:
All registered participants of the Diplomatic Conference are covered by WIPO service-incurred accident insurance only. This insurance scheme does not cover urgent medical care following an illness.
At the Conference
Participants and observers are required to always wear the conference badge visibly when at the venue.
Conference meetings will be held from Monday to Friday from 10 a.m. to 1 p.m. and from 3 p.m. to 6 p.m., unless otherwise indicated.
Live webcasting will be available for plenary sessions on the WIPO Webcast.
As per usual practice, Group coordinators should contact the Meetings Team to book a meeting room and will be advised of the room assignments in due time. Group coordinators are kindly requested to inform the Meetings Team in advance of the anticipated schedule of their group meetings.
A limited number of rooms at KAICC are available for bilateral meetings. Only in-person bilateral meetings can be arranged (no hybrid/remote connection). Requests for room reservations at KAICC should be addressed to the Meetings Team. Room allocation will commence as from October 1, 2024. In the interests of all delegations and in view of the limited facilities available, block bookings for a specific room over long periods cannot be arranged.
Simultaneous interpretation will be provided for the official sessions of the Diplomatic Conference in Arabic, Chinese, English, French, Russian and Spanish, and from Portuguese into the other six languages.
The work of the Secretariat and interpreters would be greatly facilitated if speakers could kindly send a copy of their statement(s) to the Secretariat prior to the Conference to the following e-mail addresses: interpretation@wipo.int and dlt.dc@wipo.int. If not transmitted electronically, copies of statements (even handwritten) should be handed to the Conference Officers as early as possible during the Conference.
Information and documentation for the Diplomatic Conference. To contribute positively to an environmentally-friendly meeting, documents are posted on the WIPO website for downloading. All documents are available in English, Arabic, Chinese, French, Russian and Spanish, in accessible format for delegates with print disabilities. There will be no distribution of documents in meeting rooms. Delegates are requested to bring pre‑printed copies and/or to use portable computers/devices.
Local information
The local time for Riyadh is UTC+3.
The currency used in Riyadh, as well as the rest of Saudi Arabia, is Saudi Riyal (SAR).
For general issues and overall coordination, please contact: dlt.dc@wipo.int
For questions relating to credentials and full powers, please contact: legalcounsel@wipo.int