Survey on the Implementation and Promotion of WIPO Standard ST.22

Response submitted by Brazil in 2011

The present questionnaire addresses issues concerning WIPO Standard ST.22 (Recommendation for the authoring of patent applications for the purpose of facilitating optical character recognition (OCR)) and patent applications submitted on paper or submitted electronically (e-filed) but having the text body of the application submitted in image form (e.g., PDF or TIFF images). Even if your Office does not perform OCR on its documents, please respond to the questions which are applicable.

A revised version of WIPO Standard ST.22 was adopted by the Standards and Documentation Working Group (SDWG) on November 21, 2008. It is available at: https://www.wipo.int/standards/en/pdf/03-22-01.pdf

The results of the survey will be presented for consideration by the Committee on WIPO Standards (CWS).

Please take note that some questions might not be displayed depending on the response(s) to preceding question(s). This could cause gaps in numbering of displayed questions and sections.

Section 1: Patent filing in your Office

1. Does your Office accept patent applications submitted on paper or submitted electronically but having the text body of the application submitted in image form (e.g., PDF or TIFF images)?

Yes

Please comment if necessary:

At the present time, our office only accepts patent applications submitted on paper.

2. If applicable, please indicate the percentage, with respect to the total number of applications received by your Office, and the year of reference (e.g., 60% in 2008), of the following

applications filed on paper:	100% in all years
applications filed electronically but having the text body of the application submitted in image form:	0% in all years

3. Does your Office perform optical character recognition (OCR) on patent applications?

Not now, but we intend to do so

Please specify when:

In the next 6 months

Please comment if necessary:

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

Section 2: Promotion and use of WIPO Standard ST.22

4. Has your Office adapted the filing guidance that it provides to applicants to take into account the recommendations of the revised version of WIPO Standard ST.22?

Not now, but we intend to do so

Please specify when:

Not determined

Please comment if necessary:

By June 2012, our office will start to accept electronic filings. The ones still presented on paper may be subjected to follow ST.22 recomendations, but this will be subjected to our government policies regarding the sustainable use of natural resources.

5. Has your Office promoted the use by applicants of the recommendations provided by WIPO Standard ST.22?

6. If applicable, what publication means has your Office used to promote the use of WIPO Standard ST.22 (e.g., article in the official gazette, amendment of Office's filing recommendations, publication on the Office's website, newsletters)?

Please specify the details (e.g., entry or section of the official gazette, URL of the location where the announcement is available):

7. Has your Office promoted WIPO Standard ST.22 in any other way (e.g., conferences, information circulars)?

Section 4: OCR practices of IPOs

15. Does your Office have in-house quality checking measures in place to control the quality of the OCRed patent documents?

16. Does your Office OCR patent documents in foreign languages?

17. Does your Office outsource the OCR of patent documents?

Please comment if necessary:

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

18. If you answered"Yes" to the previous Question:

(a) If applicable, please indicate any comments or feedback that your Office might have received from the contractor about the recommendations of WIPO Standard ST.22:

(b) Please also describe the quality checking measures used to control the quality of the OCRed patent documents that are performed by your contractor:

(c) Since your answer to Questions 4, 8 or 13 was"Yes", please indicate whether your Office has renegotiated, or intends to renegotiate, the service contract with its contractor as a consequence of the adoption of the revised version of WIPO Standard ST.22 by the Standards and Documentation Working Group (SDWG) on November 21, 2008:

Section 5: Software and hardware used to OCR

19. What software tools does your Office, or its contractor, use to perform the OCR of patent documents?

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly

20. Has your Office, or its contractor, developed OCR software extensions specific to patent documents?

Please comment if necessary:

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly

21. What hardware does your Office, or its contractor, use to perform the OCR of patent documents?

Section 6: Workflow

22. Please describe the workflow for the OCR of your patent documents:

After publication and indexation, all our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

23. Does your Office itself check the quality of its OCRed patent documents?

Please comment if necessary:

All our patent documents published since 01/August/2006 are being sent to WIPO's PATENTSCOPE, and our agreement foresees the OCR for this documentation, to begin shortly.

24. Please describe how your Office handles patent documents found to be defective later in the process (e.g., after publication):

Since the OCR process has not been implemented yet, this question does not apply.

25. Please provide a concise response to the following issues concerning the storage of OCRed patent documents:

(a) Format(s) in which your Office stores the OCRed patent documents:

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the storage of the information.

(b) Does the storage format(s) used by your Office allow for later quality improvements either by your Office or by external contractors?

Please comment if necessary:

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the storage of the information.

(c) Does the storage format used by your Office allow for quick identification of patent documents with OCR defects?

Please comment if necessary:

Since the OCR process has not been implemented yet, we are still studying the best practices regarding the handling and checking of the information.

(d) Does the storage format used by your Office allow for different renditions to view or exchange the OCRed patent documents (e.g., PDF, HTML)?

Please comment if necessary:

Since the OCR process has not been implemented yet, this question does not apply.

(e) Does the storage format used by your Office retain all the raw detailed information obtained from the OCR process (e.g., individual character accuracy estimation, position in image, etc.)?

Please comment if necessary:

Since the OCR process has not been implemented yet, this question does not apply.

(f) Does the storage format used by your Office capture, in text format, table contents, and mathematical and chemical formulae?

Since the OCR process has not been implemented yet, this question does not apply.

26. Is the OCR of patent documents also used to increase the efficiency of the work of the Office, (e.g., bibliographic data input from paper applications can be considerably speeded up with accurate OCR)?

27. Does your Office OCR documents other than patent documents?

Yes

Please indicate which documents:

Trademarks and technology transfer contracts.

28. If it is known by your Office, please provide a description of the usages by your customers of the documents OCRed by your Office (e.g., internal office patent application searches by examiners, Internet patent application searches by the public, electronic products sold to private subscribers, etc.):

When started, the OCRed documents will provide basis for internal office patent application searches by examiners. In the future, other uses could be envisaged as well.

29. Does your Office use OCRed patent documents provided by other offices?

Section 7: Additional comments

30. Please provide further comments regarding the implementation and promotion of WIPO Standard ST.22, as well as OCR practices of your Office, if you feel it is necessary:

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