Survey on the Implementation and Promotion of WIPO Standard ST.22

Response submitted by Poland in 2011

The present questionnaire addresses issues concerning WIPO Standard ST.22 (Recommendation for the authoring of patent applications for the purpose of facilitating optical character recognition (OCR)) and patent applications submitted on paper or submitted electronically (e-filed) but having the text body of the application submitted in image form (e.g., PDF or TIFF images). Even if your Office does not perform OCR on its documents, please respond to the questions which are applicable.

A revised version of WIPO Standard ST.22 was adopted by the Standards and Documentation Working Group (SDWG) on November 21, 2008. It is available at: https://www.wipo.int/standards/en/pdf/03-22-01.pdf

The results of the survey will be presented for consideration by the Committee on WIPO Standards (CWS).

Please take note that some questions might not be displayed depending on the response(s) to preceding question(s). This could cause gaps in numbering of displayed questions and sections.

Section 1: Patent filing in your Office

1. Does your Office accept patent applications submitted on paper or submitted electronically but having the text body of the application submitted in image form (e.g., PDF or TIFF images)?

Yes

2. If applicable, please indicate the percentage, with respect to the total number of applications received by your Office, and the year of reference (e.g., 60% in 2008), of the following

applications filed on paper:	89% in first half of 2011
applications filed electronically but having the text body of the application submitted in image form:	11% in first half of 2011

3. Does your Office perform optical character recognition (OCR) on patent applications?

Yes

Please comment if necessary:

PPO uses optical character recognition with the purpose of preparing PDF files with text layer.

Section 2: Promotion and use of WIPO Standard ST.22

4. Has your Office adapted the filing guidance that it provides to applicants to take into account the recommendations of the revised version of WIPO Standard ST.22?

Partially

5. Has your Office promoted the use by applicants of the recommendations provided by WIPO Standard ST.22?

Partially

6. If applicable, what publication means has your Office used to promote the use of WIPO Standard ST.22 (e.g., article in the official gazette, amendment of Office's filing recommendations, publication on the Office's website, newsletters)?

Please specify the details (e.g., entry or section of the official gazette, URL of the location where the announcement is available):

Suitable rules are concluded in the „Regulation of the Prime Minister" of 17 September 2001 on filing and processing of patent and utility model applications (as amended on 14 June 2005), published on PPO's website, URL: http://www.uprp.pl/uprp/redir.jsp?place=GalleryStats&id=38298.

7. Has your Office promoted WIPO Standard ST.22 in any other way (e.g., conferences, information circulars)?

Section 3: Implementation of WIPO Standard ST.22

This Section 3 refers to the applications that are filed on paper or electronically (e-filed) but having the text body of the application submitted in image form (e.g., PDF or TIFF images).

8. Has your Office noticed any improvement in the quality of the formal presentation and layout of the applications that follow the recommendations of WIPO Standard ST.22?

9. Has your Office noticed any improvement in the OCR quality output that resulted from the applicants' awareness of WIPO Standard ST.22?

10. Has your Office noticed any decrease in the OCR costs that have resulted from the applicants' awareness of WIPO Standard ST.22?

11. Does your Office use the non-conformity to WIPO Standard ST.22 as a reason to request replacement sheets of the application?

12. If applicable, please indicate the percentage of applications for which replacement sheets are requested with respect to the total number of applications (filed on paper or e-filed) having the text body of the application submitted in image form, and the period of time of reference:

(e.g., 15% in the first half of 2009)

Percentage:

13. Does your Office have the intention to take into account, for the calculation of fees, the level of compliance with WIPO Standard ST.22 of the applications filed on paper or e-filed but having the text body of the application submitted in image form?

If applicable, please explain how:

Section 4: OCR practices of IPOs

14. Since your answer to Question 3 was"Yes", please indicate if the following purposes are applicable and, if"Yes", the accuracy requirements established by your Office:

a) Security screening of patent applications

b) Publication of the patent applications

c) Publication of the granted patents

Yes

Accuracy requirements:

100%, verified by the PPO's staff

d) Please indicate other purpose(s) and corresponding accuracy requirements if necessary:

15. Does your Office have in-house quality checking measures in place to control the quality of the OCRed patent documents?

Yes

Please provide a concise description of the measures (e.g., refer to the relative automation of the quality checking indicating if it comprises the review by staff of randomly selected output, and/or if it is based on the accuracy confidence metrics produced by the OCR software):

Each OCRed patent document is reviewed by the staff to ensure high quality of OCRed documents.

16. Does your Office OCR patent documents in foreign languages?

17. Does your Office outsource the OCR of patent documents?

18. If you answered"Yes" to the previous Question:

(a) If applicable, please indicate any comments or feedback that your Office might have received from the contractor about the recommendations of WIPO Standard ST.22:

(b) Please also describe the quality checking measures used to control the quality of the OCRed patent documents that are performed by your contractor:

(c) Since your answer to Questions 4, 8 or 13 was"Yes", please indicate whether your Office has renegotiated, or intends to renegotiate, the service contract with its contractor as a consequence of the adoption of the revised version of WIPO Standard ST.22 by the Standards and Documentation Working Group (SDWG) on November 21, 2008:

Section 5: Software and hardware used to OCR

19. What software tools does your Office, or its contractor, use to perform the OCR of patent documents?

ABBYY Fine Reader 9.0 Professional Edition

20. Has your Office, or its contractor, developed OCR software extensions specific to patent documents?

21. What hardware does your Office, or its contractor, use to perform the OCR of patent documents?

Scanners: Microtec S400, Fujitsu fi-6230, Fujitsu fi-5900C, Microtec I900

Section 6: Workflow

22. Please describe the workflow for the OCR of your patent documents:

Workflow concerning OCR of the patent documents:
1. Scan and OCR of the original document (used software: ABBYY Fine Reader 9.0 Professional Edition).
2. Preliminary verification of OCRed text by the PPO's staff.
3. Creation of the document (used software: MS Word) based on OCRed text; bibliographic data; images and claims, using fixed template.
4. Saving in DOC format.
5. Comparison of the DOC document and paper document by PPO's staff - final revision of the DOC document.
6. Transformation of the DOC document into searchable PDF using predefined scripts (used software: Microsoft Word, Adobe Acrobat Professional).
7. Publication on PPO's website databases and on the Publication Server.

23. Does your Office itself check the quality of its OCRed patent documents?

Yes

Please provide a concise description of how the quality check is carried out:

Each OCRed patent document is reviewed by the staff

24. Please describe how your Office handles patent documents found to be defective later in the process (e.g., after publication):

Faulty documents are corrected and published again

25. Please provide a concise response to the following issues concerning the storage of OCRed patent documents:

(a) Format(s) in which your Office stores the OCRed patent documents:

PDFs

(b) Does the storage format(s) used by your Office allow for later quality improvements either by your Office or by external contractors?

(c) Does the storage format used by your Office allow for quick identification of patent documents with OCR defects?

(d) Does the storage format used by your Office allow for different renditions to view or exchange the OCRed patent documents (e.g., PDF, HTML)?

(e) Does the storage format used by your Office retain all the raw detailed information obtained from the OCR process (e.g., individual character accuracy estimation, position in image, etc.)?

(f) Does the storage format used by your Office capture, in text format, table contents, and mathematical and chemical formulae?

26. Is the OCR of patent documents also used to increase the efficiency of the work of the Office, (e.g., bibliographic data input from paper applications can be considerably speeded up with accurate OCR)?

Yes

Please provide a concise description of specific features indicating how the efficiency is increased:

Data are inserted into PPO's systems faster, and files are searchable.

27. Does your Office OCR documents other than patent documents?

Yes

Please indicate which documents:

Central OCR service is available for all staff of the PPO and can be used for different purposes.

28. If it is known by your Office, please provide a description of the usages by your customers of the documents OCRed by your Office (e.g., internal office patent application searches by examiners, Internet patent application searches by the public, electronic products sold to private subscribers, etc.):

OCRed documents are available in databases on PPO's website and on PPO's publication server.

29. Does your Office use OCRed patent documents provided by other offices?

Yes

Please indicate from which office(s) and for which documents, formats and purposes:

Google patents, DEPATISNet; in PDFs; to improve internal office patent application searches by examiners.

Section 7: Additional comments

30. Please provide further comments regarding the implementation and promotion of WIPO Standard ST.22, as well as OCR practices of your Office, if you feel it is necessary:

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