Survey on the Implementation and Promotion of WIPO Standard ST.22

Response submitted by Ukraine in 2011

The present questionnaire addresses issues concerning WIPO Standard ST.22 (Recommendation for the authoring of patent applications for the purpose of facilitating optical character recognition (OCR)) and patent applications submitted on paper or submitted electronically (e-filed) but having the text body of the application submitted in image form (e.g., PDF or TIFF images). Even if your Office does not perform OCR on its documents, please respond to the questions which are applicable.

A revised version of WIPO Standard ST.22 was adopted by the Standards and Documentation Working Group (SDWG) on November 21, 2008. It is available at: https://www.wipo.int/standards/en/pdf/03-22-01.pdf

The results of the survey will be presented for consideration by the Committee on WIPO Standards (CWS).

Please take note that some questions might not be displayed depending on the response(s) to preceding question(s). This could cause gaps in numbering of displayed questions and sections.

Section 1: Patent filing in your Office

1. Does your Office accept patent applications submitted on paper or submitted electronically but having the text body of the application submitted in image form (e.g., PDF or TIFF images)?

Yes

Please comment if necessary:

Applications are accepted within Application e-Filing System, which operates in test mode

2. If applicable, please indicate the percentage, with respect to the total number of applications received by your Office, and the year of reference (e.g., 60% in 2008), of the following

3. Does your Office perform optical character recognition (OCR) on patent applications?

Yes

Please comment if necessary:

Unconventional characters are inserted as graphic objects

Section 2: Promotion and use of WIPO Standard ST.22

4. Has your Office adapted the filing guidance that it provides to applicants to take into account the recommendations of the revised version of WIPO Standard ST.22?

Not now, but we intend to do so

Please specify when:

Please comment if necessary:

After introducing appropriate amendments to the applicable national laws and regulations

5. Has your Office promoted the use by applicants of the recommendations provided by WIPO Standard ST.22?

Not now, but we intend to do so

Please specify when:

6. If applicable, what publication means has your Office used to promote the use of WIPO Standard ST.22 (e.g., article in the official gazette, amendment of Office's filing recommendations, publication on the Office's website, newsletters)?

Please specify the details (e.g., entry or section of the official gazette, URL of the location where the announcement is available):

7. Has your Office promoted WIPO Standard ST.22 in any other way (e.g., conferences, information circulars)?

No

Section 4: OCR practices of IPOs

14. Since your answer to Question 3 was"Yes", please indicate if the following purposes are applicable and, if"Yes", the accuracy requirements established by your Office:

a) Security screening of patent applications

Yes

Accuracy requirements:

b) Publication of the patent applications

Yes

Accuracy requirements:

c) Publication of the granted patents

Yes

Accuracy requirements:

d) Please indicate other purpose(s) and corresponding accuracy requirements if necessary:

15. Does your Office have in-house quality checking measures in place to control the quality of the OCRed patent documents?

Yes

Please provide a concise description of the measures (e.g., refer to the relative automation of the quality checking indicating if it comprises the review by staff of randomly selected output, and/or if it is based on the accuracy confidence metrics produced by the OCR software):

Manual check of the OCRed patent documents against paper originals

16. Does your Office OCR patent documents in foreign languages?

Yes

Please indicate which foreign language(s):

In English, German, French, Spanish, Italian, Greek

17. Does your Office outsource the OCR of patent documents?

No

18. If you answered"Yes" to the previous Question:

(a) If applicable, please indicate any comments or feedback that your Office might have received from the contractor about the recommendations of WIPO Standard ST.22:

(b) Please also describe the quality checking measures used to control the quality of the OCRed patent documents that are performed by your contractor:

(c) Since your answer to Questions 4, 8 or 13 was"Yes", please indicate whether your Office has renegotiated, or intends to renegotiate, the service contract with its contractor as a consequence of the adoption of the revised version of WIPO Standard ST.22 by the Standards and Documentation Working Group (SDWG) on November 21, 2008:

Section 5: Software and hardware used to OCR

19. What software tools does your Office, or its contractor, use to perform the OCR of patent documents?

ABBYY FineReader, ABBYY Recognition Server 3.0

20. Has your Office, or its contractor, developed OCR software extensions specific to patent documents?

Yes

Please provide a concise description of the specific features:

Automated OCRing of the scanned documents and their conversion to PDF

21. What hardware does your Office, or its contractor, use to perform the OCR of patent documents?

Fujitsu image scanners (e.g. 5530C)

Section 6: Workflow

22. Please describe the workflow for the OCR of your patent documents:

See attached file

ukrpatent_pat_doc_ocr_workflow.jpg

23. Does your Office itself check the quality of its OCRed patent documents?

Yes

Please provide a concise description of how the quality check is carried out:

All OCRed patent documents are checked manually against paper originals

24. Please describe how your Office handles patent documents found to be defective later in the process (e.g., after publication):

Mistakes in such documents are corrected

25. Please provide a concise response to the following issues concerning the storage of OCRed patent documents:

(a) Format(s) in which your Office stores the OCRed patent documents:

PDF

(b) Does the storage format(s) used by your Office allow for later quality improvements either by your Office or by external contractors?

Yes

(c) Does the storage format used by your Office allow for quick identification of patent documents with OCR defects?

No

(d) Does the storage format used by your Office allow for different renditions to view or exchange the OCRed patent documents (e.g., PDF, HTML)?

Yes

(e) Does the storage format used by your Office retain all the raw detailed information obtained from the OCR process (e.g., individual character accuracy estimation, position in image, etc.)?

Yes

(f) Does the storage format used by your Office capture, in text format, table contents, and mathematical and chemical formulae?

Yes

26. Is the OCR of patent documents also used to increase the efficiency of the work of the Office, (e.g., bibliographic data input from paper applications can be considerably speeded up with accurate OCR)?

No

27. Does your Office OCR documents other than patent documents?

Yes

Please indicate which documents:

Documents, created in the course of the application examination procedure

28. If it is known by your Office, please provide a description of the usages by your customers of the documents OCRed by your Office (e.g., internal office patent application searches by examiners, Internet patent application searches by the public, electronic products sold to private subscribers, etc.):

Examiners of the Ukrainian Industrial Property Institute have resources to OCR patent documents (PDF documents, in which text is contained in image format), retrieved from the Internet

29. Does your Office use OCRed patent documents provided by other offices?

Yes

Please indicate from which office(s) and for which documents, formats and purposes:

European Patent Office (EPO)

Section 7: Additional comments

30. Please provide further comments regarding the implementation and promotion of WIPO Standard ST.22, as well as OCR practices of your Office, if you feel it is necessary:

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