Partnership Agreement between Asia-Pacific Association of Agricultural Research Institution (APAARI) and Indonesian Agenci for Agricultural Research and Development (IAARD) Regarding Asia Pesticide Residue Mitigation Through The Promotion of Biopesticides and Enhancement of Trade Opportunities, 2021

This Partnership Agreement (the “Agreement”) is made on the ­­­­Monday, February 8^th, 2021.

BETWEEN

Asia-Pacific Association of Agricultural Research Institutions (APAARI), 4th Floor FAO Annex Building, 202/1 Larn Luang Road, Pomprab Sattrupai, Khlong Mahanak, Bangkok 10100, Thailand (hereinafter called “APAARI”)

AND

INDONESIAN AGENCY FOR AGRICULTURAL RESEARCH AND DEVELOPMENT, a research agency under The Ministry of Agriculture, Republic of Indonesia having its principal place at Jl. Ragunan No. 29 Jakarta 12540, DKI Jakarta, Indonesia (hereinafter called “IAARD”)

regarding:

ASIA PESTICIDE RESIDUE MITIGATION THROUGH

THE PROMOTION OF BIOPESTICIDES

AND ENHANCEMENT OF TRADE OPPORTUNITIES

The Collaborator and APAARI are individually referred to as the “Party” and collectively referred to as the “Parties”.

CONSIDERING that it is in important to provide maximum residue limit (MRL) as stated within The ASEAN region;

RECOGNIZING the importance of sharing and implementing the agricultural innovation especially to limitation of residue in agriculture products;

PURSUANT to the prevailing laws and regulations of both countries;

Clause I.          Program of Work

• The parties hereby agreed that APAARI hereby retains Collaborator to perform, the program of work set forth in the Statement of Work attached as Exhibit 1 (the “Project”) and elaborated in the Protocol to be developed by IR-4. It is hereby agreed that the Principal Investigator for Collaborator shall be Mr. Mas Teddy Sutriadi as Director of Indonesian Agricultural Environment Research Institute as a research institute under IAARD of Ministry of Agriculture, Republic of Indonesia for the term of the Project. The Collaborator must advice APAARI in good time before engaging a different Principal Investigator.  It is hereby agreed that the Project Manager for APAARI shall be Norah Omot, and Michael Braverman of IR-4 shall be the Technical Director or such other person as APAARI may designate from time to time by giving written notice to Collaborator.

Clause 2.         Term

2.1        This Agreement will begin on February 8^th, 2021 and continue until 28 February 2023. It is understood that these dates are estimates and that APAARI may, at its convenience and upon written notice to the Collaborator, postpone, shorten or extend these dates. 

2.2       Collaborator must obtain written approval from APAARI for any extension of the term of the Agreement.

Clause 3.         Reporting Requirements

• Reporting requirements for Technical and Financial matters are given below:
• Final Technical Report: raw data, field data notebooks, and an analytical report. The documents would be presented in standard format of a Final report reviewed by your quality assurance unit and IR-4 field Data books and Analytical Summary reports
• Financial Report: Utilization certificate along with expenditure detail (format to be provided by APAARI)

Clause 4.         Payment

4.1       This is a fixed price contract and the total payment to be made for the work under this Agreement, excluding any reimbursable expenses allowed in Clause 5, is $ 20,000.

4.2       The total payment of $20,000 does not cover travel for activities 5 & 6 (as listed in the TOR)”.

4.3       The payment will be met with funds drawn from APAARI-Standards and Trade Development Facility (STDF) Project on Asia Pesticide Residue Mitigation through the Promotion of Biopesticides and Enhancement of Trade Opportunities. This Agreement has been funded by STDF.

4.4       Payments shall be made according to the schedule set forth below provided, however, that APAARI shall have the right to defer or withhold payment of any installment if the Project Manager determines that Collaborator has not made satisfactory progress toward the accomplishment of the program of work described on Exhibit 1. 

Clause 5.         Terms of Payment

• The payments will be made after certification by the Technical Project leader(s) for payment as follows:

5.1.1     1st payment not to exceed USD 18,000 (90% of the total allocation) upon signature of the present Agreement (March 2^nd, 2021);

5.1.2     Final payment not to exceed USD 2,000 (Balance 10% of the total allocation) upon acceptance of Final Reports (Technical and Financial Report) by APAARI (December 3^rd , 2021).

• The payments will be made in USD currency, in accordance with the detailed banking instructions provided by the Service Provider.
• Corresponding bank fees deducted by the bank of the Collaborator from the foregoing payments in connection to this agreement are the Collaborator’s responsibility. APAARI shall not reimburse aforementioned bank fees.

*Travel cost (Meeting/Traning/workshop/registration) if any is not factor in the above table as it will be taken care by APAARI

Clause 6.         Reimbursable Expenses

6.1       APAARI will reimburse Collaborator for any expenses paid or incurred in connection with the performance of agreed upon work only after n prior written approval from APAARI.

Clause 7.         In-kind Support

7.1       There is no provision for in-kind support to Collaborator in connection with work performed hereunder. STDF will provide overall project guidance. IR-4 will provide technical support.

Clause 8.         Ownership of Data:

8.1       Ownership of data generated under this project belong jointly to Indonesia and the APAARI- STDF. The APAARI- STDF can use this data by itself or in combination with data generated elsewhere to establish MRL. Indonesia can use this data for domestic registration, ASEAN MRLs or any international regulatory authority.

8.2.      The results of scientific research under this collaboration shall be informed to the Parties prior to joint publishing under the condition that both Parties have agreed in advance upon disclosure to the public.           

8.3.      The personnel involved under this collaboration shall not disclose or publish any program information without the prior written approval of both Parties.

8.4.      Data and information obtained during the research collaboration shall be made accessible by both Parties.          

Clause 9.         General Provisions

9.1       It is a condition of this contract that in performing the obligations, duties, and responsibilities of this contract, Collaborator will be responsible for complying with all applicable requirements, laws, rules, and regulations of countries the work is to be conducted within.

9.2       Your organization may not make any statement or otherwise to imply to the donors, investors, media, or the general public, that you are a direct grantee of the STDF. You may state that APAARI is STDF’s grantee and that you are a sub grantee or subcontractor of APAARI for the Project.

IN WITNESS WHEREOF, the parties have signed this Agreement on the date as indicated below.  This Agreement will not be effective until it has been signed on behalf of APAARI by both the Division Director and the Controller.

Date:                                                                            Date:

Place:                                                                           Place:

EXHIBIT 1

STATEMENT OF WORK/TERMS OF REFERENCE (TOR)

Asia Pesticide Residue Mitigation through the Promotion of Biopesticides and

Enhancement of Trade Opportunities

STATEMENT OF WORK

GENERAL

In close collaboration with Technical Coordinator (IR4) and Project Management Team (APAARI and IR4), the Collaborator will participate effectively at both national and regional level to ensure capacity is enhanced and that pesticide residue data (that combines conventional pesticides with biopesticides) to resolve trade concerns due to MRLs, is generated and evaluated.

In addition, the Collaborator is expected to work jointly with APAARI and IR4 on a continuous basis to disseminate key messages emerging from the data and other project-related outputs in order to enhance uptake of the outputs by agricultural R&D stakeholders.

Detailed activities to be undertaken include:                                           

1. Participate in the steering committee meetings, inception workshop of the project, and end-of-project workshop (to discuss and disseminate project results, experiences, and longer-term sustainability).

2. Participate in lab trainings. Suitable individuals to be identified for GLP lab training in Singapore and for lab individual trainings (one-on-one). Knowledge and skills gained from lab trainings to be used in lab preparations, efficacy and sample analysis. Knowledge and skills to also pass on through ToT model

3. Participate in field trainings. Suitable individuals to be identified for GLP field residue training and for GLP field individual trainings (one-on-one). Knowledge and skills gained from field trainings to be used in field preparations, field residue mitigation trials, sample preparation and analysis, and efficacy studies including biopesticides for target pests of chilli. Knowledge and skills to also pass on through ToT model

4. Undertake SOP refinement and protocol development

5. Participate in training on biopesticides manufacturing. Suitable individuals to be identified for training on manufacturing of microbial biopesticides and development of new knowledge products in Nepal.

6. Participate in regulatory harmonization workshop. Suitable individuals to be identified for training on harmonization of biopesticide registration requirements in ASEAN and SAARC countries in Bangkok, to improve understanding and knowledge about biopesticide regulations and to strengthen capacity to create uniformity of regulations.

7. Development of policy briefs to facilitate informed decision-making on harmonization of biopesticide regulations.

8. Participate in functional capacity training. Suitable individuals representing stakeholder groups, such as policy makers, agricultural researchers, extensionists/advisers, and the private sector, to be identified for training to develop their functional capacity (soft skills) to support the project’s technical agenda/objectives. These will take place online and face-to-face.

9. Work with and train farmers on use of biopesticides.

10. Distribute project information to farmers and raise awareness on the pesticide residue mitigation strategies produced by the project

11. Submit reports of activities as and when required by the project management team and STDF.